All students must keep to the same rules, regardless of their college site, age or course. As well as these rules, there may be extra specific rules relating to your college, age and course. Any specific rules will be made clear to you, either in the handbook that you will receive closer to your course, or when you arrive.
All our rules are there to protect you and those around you, and to make sure that all our students can make the most of their time with us.
We expect our students to make the most of their stay with us by following the guidelines below.
Don’t do anything that could put you or others in danger. Make sure a member of staff always knows where you are.
Treat other people and the college with respect. Always be polite, considerate and honest.
Be prepared for lessons and activities, and be on time.
Follow all instructions our staff and members of the college give you.
Make a good effort in everything you do. This includes lessons, activities and group work.
This section sets out the rules that everyone must follow during their time with us. We have these rules to make sure that you and other students remain happy and safe. You should read them with part B ‘Terms and Conditions’.
If you do not keep to all rules that apply (these rules and any extra specific rules), we will take disciplinary action against you.
We can change these rules when we think it is necessary. The rules are not designed to cover every eventuality. If there is any unacceptable behaviour that is not covered by these rules, we can still take disciplinary action in line with our disciplinary policy.
(a) It is a privilege to use the accommodation and facilities of important and historical universities. You must be polite and respectful to the staff and students of the colleges. Most colleges also have their own rules which you must keep to. (b) If there are separate areas for different genders, you must not enter the areas that are only for the opposite gender. There are plenty of mixed common rooms and spaces equipped with activities and games for everyone. (c) You must look after your room. The college cleaners (known as scouts) will regularly clean rooms and empty bins. Help them by keeping your room clean and tidy. You will be charged for any damage to college buildings, furnishings or property. (d) You may be given a key to your room and an electronic ‘access card’ for college buildings. You are responsible for looking after these. If you lose either of them, you will have to pay a charge (normally about £30) for a replacement. Lock your room every time you leave it, even if you are only leaving it for a few minutes. You are responsible for your personal belongings. Do not leave them unattended around the college buildings or grounds. We are not responsible for lost personal belongings. (e) You must not enter restricted areas of your college, or any accommodation or floor other than the one where your room is. (f) You are never allowed in the rooms of our staff or college staff.
(a) Smoking, vaping and buying, trying to buy or drinking alcohol are against our rules, and they are also against UK law for anyone under 18. Smoking is not allowed on college sites, and will not be tolerated at the entrances to college sites. (b) You must not buy, possess or use illegal drugs or so-called ‘legal highs’. (c) You cannot have weapons or any other kind of dangerous items while you are a student with us. (d) Our staff may enter your room if they suspect there are any forbidden items there. Staff will confiscate any items they consider to break these rules. We will decide whether or not to return the items at the end of the course. Any search will be carried out in line with our room search policy, which is in line with Section 550ZA of the Education Act 1996. (e) You must keep to the IT regulations of the college, as set out in the internet-access document you will receive when you arrive.
(a) You must keep to all fire regulations explained during the welcome meeting at the start of the course. At the meeting you will be told where the fire assembly point for your accommodation is. You must not have any candles, matches, incense or lighters in your accommodation. You must not touch safety equipment such as fire extinguishers or smoke detectors. (b) You must not ride a bike or take public transport without permission. City roads can be extremely dangerous for cyclists, and everything is within walking distance. (c) Do not go off with strangers or befriend anyone outside Oxford Summer Courses.
Warning Any member of staff can give you a warning if they are unhappy with your behaviour. The staff member will make a record of this, and may speak to your assistant course director. However, no further action will be taken if you don’t break the rules again. Warnings will be given for any behaviour that is not in line with the five behaviour guidelines given on page one of these rules – safety, respect, organisation, instructions and effort. Being late, behaviour that is likely to annoy others and being disorganised are examples of actions that will result in a warning. (b) Minor sanction A minor sanction may be you losing any special right or advantage you have or missing an activity. Your assistant course director will decide what the sanction will be. You may receive a minor sanction if: • you have already been given a warning but you continue to break the rules; or • you have broken the rules in a serious way. (c) Major sanction These are similar to minor sanctions but last for a longer period or have a greater effect, and we will contact your parents or guardians. Bullying, rudeness and leaving the site without permission are examples of things that will instantly lead to a major sanction. You may receive a major sanction if: • you continue to break the rules after minor sanctions; or • you break the rules in a serious way which is likely to have affected others. (d) Final warning A final warning involves a meeting with the course director and, in certain cases, a Head Office manager. You will have to sign an agreement to acknowledge that you have been given a final warning. Your parents or guardians will be told about the final warning. You may also receive other sanctions as well. If you have any banned items, have been involved in serious bullying, or been reprimanded for rudeness, you will automatically get a final warning (and possibly an instant dismissal from your course). You are likely to get a final warning if: • you continue to break the rules after receiving a major sanction; or • you break these rules in a serious way which makes us question whether you are suitable for the course. (e) Dismissal This is the sanction for the most serious disciplinary issues, or persistent unacceptable behaviour. If you are dismissed from the course, you will be sent home, at your (or your parents’ or guardians’) expense, as early as reasonably possible. If you cannot be put on a flight back home that day, you may be banned from lessons and activities until you leave, and you may have to move to a room off campus. You are likely to be dismissed if we believe that you remaining on the course would pose a risk to your own or other students’ welfare, or if you break UK law.
(a) We will deal with any complaints in line with our complaints policy. Parents and guardians can make official complaints to any member of staff or to the course director. If the complaint is about the course director, it should be made to the company directors. (b) Any member of staff who receives a complaint will ask you to confirm whether or not the complaint is an official one to be handled formally. They will keep a record of the conversation and ask you to put your complaint in writing to make sure it is dealt with properly. They will check their record of the conversation with you to make sure it is accurate. If your complaint is about a specific person, we will not tell that person about your complaint. The course director (or someone they have delegated the duty to) will then decide what action, if any, needs to be taken. (c) Any investigation will be carried out as quickly as reasonably possible and will be recorded. Following an investigation, the person who carried it out will tell you the outcome and any action that will be taken. A meeting will be arranged with you after the review has been completed. (d) If you are unhappy with how your complaint was handled, or with the outcome of it, you can ask for the investigation or decision to be reviewed by the company directors.
(a) We take bullying very seriously and will treat every reported incident with care. (b) Bullying is deliberately hurtful behaviour towards someone, either as a single incident or over time. It can be physical, verbal, indirect or a combination of any of these. Examples of bullying include the following. • Physical abuse (any sort of unwanted physical contact) • Verbal abuse (any comment about someone that upsets them) • Using language that attacks a group of people (for example, racist, sexist or homophobic language) • Excluding a person, ignoring them or spreading rumours about them • Being threatening (acting in a way that makes another person feel afraid) • Stealing (ideas as well as possessions) In general, any action that reduces another student’s self-esteem is bullying. To combat bullying, we try to prevent cliques – groups that do not readily allow others to join – from forming, and insist that English is used in and out of lessons. (c) If you are being bullied, or think that somebody else is being bullied, you should tell a member of the pastoral staff immediately. The matter will be passed to the course director, who will take it very seriously and deal with it as a priority. (d) You can report bullying anonymously by putting a note under the door of any member of residential staff. (e) Where appropriate, along with the standard discipline measures, we will offer a victim of bullying a chance to meet the bully to sort the matter out.
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